Document Controller

Document Controller

Modubuild are market leaders in the area of High Tech Construction and Engineering in Ireland. We are trusted by the leading global technology and biopharmaceutical companies to undertake projects both in Ireland and Internationally. With our Kilkenny HQ, Castlecomer Manufacturing Facility and continuous european expansion, we are a quickly growing and diversifying company. 

We are currently looking for a Document Controller who will be responsible for ensuring all documents in relation to new projects are up to date and accessible to site teams. You will facilitate the smooth flow and retrieval of information for relevant stakeholders and clients. 

Key Responsibilities include:

  • General administration duties, for example; answering calls, responding to emails, photocopying etc. 
  • Managing Electronic Document Management Systems (EDMS).
  • Filing weekly site reports, memos, orders etc. for a number of projects.
  • Responsible for ensuring latest documents and drawings are given to relevant stakeholders for review and approval.
  • Inputting and maintaining electronic and hard copy filing systems. 
  • Responsible for the timely retrieval of documents and information to complete investigations of reports. 
  • Responsible for  all activities in relation to document identification, distribution and release to ensure that the most up to date copies are available upon request. 
  • Awareness and understanding of applicable company procedure. 
  • Organising, attending and taking minutes at meetings. 
  • Maintaining internal and external document lists. 
  • Coordinating with various stakeholders regarding records management and systems. 

Key Requirements of the role include:

  • Minimum 2 years experience in a similar role.
  • Organised with the ability to pay attention to detail. 
  • Good time management and scheduling skills necessary with knowledge of public procurement and/or construction related documentation an advantage.
  • Strong administrative and computer skills required, for example; Microsoft packages (Word, Excel, Outlook, PowerPoint) and Google Packages (Gmail, Google Drive, Google Docs).
  • Have excellent interpersonal, written and spoken communication skills.
  • Proven track record of ability to manage multiple tasks and prioritise deadlines using own initiative.
  • Ability to take a professional, organised and positive approach to problem solving.
  • Understand the importance of confidentiality and the ability to deal with confidential information in an appropriate manner

Additional benefits when working abroad with Modubuild:

  • Accomodation 
  • Flexible rotations 
  • Participation in local sports and social clubs encouraged and supported 
  • Ability to visit surrounding countries in free time
  • Language training if desired

Modubuild is an Equal Opportunities Employer 

Salary: DOE

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